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Email Marketing Tips

Business Email Tips 1

Smart Tips for Business Email Accounts

1/ Keep Control of Your Emails, Look Professional & be more SaleableEmail Marketing Tips

Its so basic! simply use your domain email address

Look Professional by Using Your Domain Email
When a business uses their domain emails like sales@yourdomain.com.au they appear more professional & at the same time hint their website site address. If you use a Bigpond, iinet, Optus, Gmail, Hotmail or similar (non your domain email) It is time to change and be more Professional and be in control of your emails & make your business more saleable.

By using your Domain Email eg sales@yourdomain.com.au ;
a/ You have control of your email accounts rather than using your ISP Internet Service Providers emails like Bigpond, Optus, iinet etc. So if you change ISP you won’t loose your business emails. So use your domain email, something like sales@yourdomain.com.au rather than mybiz@yourISP.com

b/ Your business will be more saleable, if you use your domain emails like sales@yourdomain.com.au, as you have full control.
The new owners of your business don’t have use your ISP service and won’t have all the dramas of transferring services. It also gives them the freedom to change the ISP for the business.

c/ All business email address that you have been using is what is in peoples address books, contact lists & online listings. Isn’t it better to be in control of your businesses emails, rather than be at the mercy of an ISP or third party you have no control over. Simply use your business domain emails.

2/ Set Up Emails as POP or IMAP to best suit your Business

Read about the Pros & Cons of POP & IMAP emails – https://findnetsolutions.com/smart-business/smart-email-management-for-business/

Basically when your emails are set up as

  • IMAP emails – the emails (folders, reply emails etc) sit on the server & you are looking at a reflection of the server from your email client.
  • POP emails – the emails (folders, reply emails etc) sit on Your Computer (device) you actually are downloading emails from the mail server. You can set up POP emails to keep emails on server for ‘so many days’ so you can collect POP emails on multiple computers (email programs)

If you have a question please contact us

 

 

 

Email

Email Account Maintenance

Regular Email Account Maintenance Can Save You

It is critical that you regularly maintain your email account. This is especially important if you have the email account set up as an IMAP.@ symbol and tools

When you set up a new email account in most email programs, it will probably automatically select IMAP rather than POP. IMAP is the default so emails can be viewed, deleted etc from multiple devices.

Having emails set up as IMAP requires more maintenance to your email account than previously (before mobile devices) when POP accounts were the norm.

IMAP emails sit on the server, which takes up valuable space. POP emails are downloaded to your hard drive. As server (hosting & cloud storage) space is much dearer than the hard drive storage (memory) on your computer.

Here are a few tips to save you from increased costs in hosting fees;

          • delete emails that are no required, do this as you go and once a week go through old emails and delete them.
          • save and organise images and documents to another cloud server like Dropbox or an icloud account

A FREE Dropbox Account can be downloaded using this links – https://db.tt/M5U2rMfc

You can set up Dropbox on multiple devices so you can easily save, manage and share images and documents.

dropbox
Here is another handy tool for maintenance IMAPSize 0.1.1 – IMAP Account Maintenance Tool

 

 

 

Email

Smart Email Management for Business

Business needs to manage domain emails to save havoc.Email

With business email communication becoming so flexible this brings some traps for some businesses.

Smart management of business emails can save you money.

Most of our clients have 1.5G disc space for email with the website / domain hosting included at No Extra Cost. Which is ample for most businesses, especially those with domain emails set up as POP email.

However as soon as businesses set up an email as IMAP (now the auto preference on set up on most devices) this will leave the emails on the mail server, thus requiring more and more space.

Emails set up as IMAP’s is great to view, send and delete emails and have it reflected on multiple devices used eg Office PC, Mobile and others like a 2nd PC or IPad.

Smart email management
– Set up emails as POP rather than IMAP if only using on a single device or need a hard copy on multiple devices and not see email replies made on one device on the other device.
– Deleting all unneeded email
– Cleaning up very old emails and folders
– Save or archive as much to your hard drivemail server multiple devices

When you set up emails as IMAP allows you to keep emails in your inbox and set up folders and store email on the mail server and you only see a reflection of the emails & folders on your devices PC, mobile etc

The more emails and the larger the emails takes up valuable space on the mail server.
The more space required, means a higher quarterly or yearly mail server hosting cost.

Please Remember that every Business Hosting Account has 1.5 Gig space at No Extra Cost.

Please be smarter with managing your business domain email.

I have just written an article on the effects, advantages and disadvantages of setting emails up as POP or IMAP.

Don’t stress it is not a techie article so easy to understand that poor management of emails by you and your staff can blow out the server space required to support your domain emails.

Please read the short article on setting up emails as POP or IMAP

 

 

 

Email

Which Email Options IMAP or POP

Email Setup Options: IMAP versus POP

Most email providers offer two ways to setup your email IMAP and POP. The most well-known and up until now the most popular is POP (Post Office Protocol) and the other is IMAP (Internet Message Access Protocol).  Below is a  breakdown of what POP and IMAP can and cannot do for you and the benefits of using one over the other on your devices when you are getting, saving, replying and sharing emails between advice’s.

Note: Most email clients today now automatically set up your emails on the device as IMAP.  Whereas in the past you chose either POP or IMAP in the set up process.

POP (Post Office Protocol)

The POP method push messages to a device (computer, phone) and they sit there on your device. Depending on your email setup depends on how this really works. Basically all emails get delivered to all of your devices and you deal with messages on each and every device.

pink down arrowsSo POP is a one-way email street, from the mail server to your device where it is kept on your hard drive or hard drives if using multiple devices.

This means with POP email setups reply emails from an account are NOT reflected on any other device you have.

However POP emails are backed up only as far back as the storage capacity of your email account and/or your own computer’s hard drive or backup.

With POP email set up, loosing your computer’s data means, then you’ve lost your emails

The advantage of POP is that you don’t need a large mail server as the server only holds your emails until you open your email client on your device and then you download to your hard drive.

IMAP (Internet Message Access Protocol)

IMAP is for email users that like their email to be “the same” across all devices, IMAP is the sure-fire way to go.

pink up down arrowIMAP keeps your email client synced with the email server. If you delete an email in the inbox, it deletes it across all devices. This method is helpful when trying to manage large volumes of email and when replying from various devices throughout the day.

Better yet with IMAP, you can create folders using the IMAP account and they will sync across all devices keeping all of your email with you at all times. IMAP is a two-way street. Users on an Exchange Server have the same functionality as IMAP accounts.

POP is recommended over IMAP when a users is a heavy email users, someone that keeps all old unnecessary email that don’t require the dynamics of IMAP. Sometimes IMAP is the ONLY option an email provider offers.

However, one may choose to use POP over IMAP if s/he wants an original copy of every incoming message s/he gets on every device s/he owns.

Why should someone using POP convert to IMAP? Someone who uses multiple devices to check, respond to and send emails would benefit greatly from IMAP due to its cross-device access. No matter what device you are on you can see your email in the same way. You can still have computer-based folders for emails that don’t need to sync across all devices if storage is an issue.

The disadvantage of IMAP is – the mail server size required is much much larger that required by POP emails (and can be more expensive for domain email users eg name@mybusiness.com.au) than POP users. This is amplified by lazy users that don’t sort and delete old unwanted emails.