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Email

Email Account Maintenance

Regular Email Account Maintenance Can Save You

It is critical that you regularly maintain your email account. This is especially important if you have the email account set up as an IMAP.@ symbol and tools

When you set up a new email account in most email programs, it will probably automatically select IMAP rather than POP. IMAP is the default so emails can be viewed, deleted etc from multiple devices.

Having emails set up as IMAP requires more maintenance to your email account than previously (before mobile devices) when POP accounts were the norm.

IMAP emails sit on the server, which takes up valuable space. POP emails are downloaded to your hard drive. As server (hosting & cloud storage) space is much dearer than the hard drive storage (memory) on your computer.

Here are a few tips to save you from increased costs in hosting fees;

          • delete emails that are no required, do this as you go and once a week go through old emails and delete them.
          • save and organise images and documents to another cloud server like Dropbox or an icloud account

A FREE Dropbox Account can be downloaded using this links – https://db.tt/M5U2rMfc

You can set up Dropbox on multiple devices so you can easily save, manage and share images and documents.

dropbox
Here is another handy tool for maintenance IMAPSize 0.1.1 – IMAP Account Maintenance Tool

 

 

 

Email

Smart Email Management for Business

Business needs to manage domain emails to save havoc.Email

With business email communication becoming so flexible this brings some traps for some businesses.

Smart management of business emails can save you money.

Most of our clients have 1.5G disc space for email with the website / domain hosting included at No Extra Cost. Which is ample for most businesses, especially those with domain emails set up as POP email.

However as soon as businesses set up an email as IMAP (now the auto preference on set up on most devices) this will leave the emails on the mail server, thus requiring more and more space.

Emails set up as IMAP’s is great to view, send and delete emails and have it reflected on multiple devices used eg Office PC, Mobile and others like a 2nd PC or IPad.

Smart email management
– Set up emails as POP rather than IMAP if only using on a single device or need a hard copy on multiple devices and not see email replies made on one device on the other device.
– Deleting all unneeded email
– Cleaning up very old emails and folders
– Save or archive as much to your hard drivemail server multiple devices

When you set up emails as IMAP allows you to keep emails in your inbox and set up folders and store email on the mail server and you only see a reflection of the emails & folders on your devices PC, mobile etc

The more emails and the larger the emails takes up valuable space on the mail server.
The more space required, means a higher quarterly or yearly mail server hosting cost.

Please Remember that every Business Hosting Account has 1.5 Gig space at No Extra Cost.

Please be smarter with managing your business domain email.

I have just written an article on the effects, advantages and disadvantages of setting emails up as POP or IMAP.

Don’t stress it is not a techie article so easy to understand that poor management of emails by you and your staff can blow out the server space required to support your domain emails.

Please read the short article on setting up emails as POP or IMAP